Grad Gown Rentals

  

Graduation for Vancouver will take place May 22-24 and May 27-30, 2024. Graduation for the Okanagan will take place June 6-7, 2024.

Students

Rent your graduation regalia (gown, hood and mortarboards) online in advance of your ceremony. Appropriate academic attire is required of all participants.

If you miss the deadline to reserve regalia in advance, you can also rent a gown and hood on the day of your ceremony for an additional fee. The cost for day-of rental is $75.00 and we will accept Credit or Debit (Visa, Mastercard, Visa Debit). Please arrive at the gown pick up area 1.5 hours before your ceremony start time to rent your gown on-site. There is no need to provide us with your information in advance once the online rental website has closed.

Vancouver Campus

The Spring 2024 Graduation ceremonies will take place May 22-24 and May 27-30, 2024. The deadline to rent your gown online in advance is Friday, May 3, 11:59pm (PT). Online regalia rentals are now closed, but you can still rent a gown onsite on the day of your ceremony.

Gowns must be picked up 1.5 hours prior to your ceremony start time. Please ensure you have your gown order number with you when you arrive, and a piece of photo ID. Vancouver Pick-up Location: Buchanan Building Block B (1866 Main Mall, Vancouver BC V6T 1Z1)

Okanagan Campus

The Spring 2024 Graduation ceremonies will take place June 6-7, 2024. The deadline to rent your gown online is Friday, May 17, 2024 at 11:59pm (PT).
Online regalia rentals are now closed, but you can still rent a gown onsite on the day of your ceremony.

Gowns must be picked up 1.5 hours prior to your ceremony start time. Please ensure you have your gown order number with you when you arrive, and a piece of photo ID.
Okanagan Pick-up Location: Upper Fitz Hall, The Commons Building (3297 University Way, Kelowna BC V1V 1V7)


Faculty

Appropriate academic attire is required of all participants. If you are not bringing your own regalia, faculty regalia may be rented online in advance through our website by submitting a Faculty Gown Rental Form (listed by campus below). Payment can be made either online using a personal credit card or UBC Pcard on our website, or billed to your departmental worktag account.

If you miss the rental deadline, regalia can also be rented on-site on the day of your ceremony. Payment can be made using cash, credit, debit or your Worktag account. Faculty must convene at the Robing Room at least 30 minutes before the ceremony, so please plan to arrive a minimum of 45-60 minutes prior to your ceremony start time to ensure you leave adequate time to pick up your regalia.

Questions? Please go to our FAQ page and type in “Faculty Gowns” in the search bar.

Vancouver Campus

Faculty regalia for Spring 2024 Convocation ceremonies can be rented online in advance through the UBC Bookstore from April 2nd until May 10th (11:59pm PT).
Regalia rentals for Vancouver faculty are now closed, but it is still possible to rent a gown onsite on the day of your ceremony.

The location for on-site rentals is the Royal Bank Cinema in the Chan Centre (Faculty Robing Room). Please arrive 45-60 minutes prior to your ceremony start time to register for your regalia on the day of the ceremony.

Okanagan Campus

Faculty regalia for Spring 2024 Convocation ceremonies can be rented online in advance through the UBCO Bookstore from April 17th until June 4th (11:59pm PT).
Regalia rentals for Okanagan faculty are now open: Faculty Gown Rental Form – UBCO

The location for on-site rentals is the UBCO Bookstore. Please arrive 45-60 minutes prior to your ceremony start time to register for your regalia on the day of the ceremony.

Faculty Gown Pick-up Location

Gowns should be picked up 30-45 minutes prior to your ceremony start time.

Vancouver – The Robing Room for faculty is the Royal Bank Cinema in the Chan Centre. Access via the Royal Bank Cinema entrance off of Crescent Road.

Okanagan – The pick up and drop off location for faculty is the Administration Foyer, located in the Campus Administration Building.

FAQs

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STUDENTS
Gowns must be returned to the gowns drop off location no later than 1 hour after your ceremony concludes.
Vancouver – Drop off is located at the UBC Bookstore (6200 University Blvd).
Okanagan – Drop off is located in the Campus Administration Building foyer outside the UBCO Bookstore.

FACULTY
Gowns must be returned to the Faculty Robing Room no later than 1 hour after your ceremony concludes.
Vancouver – The Robing Room for faculty is the Royal Bank Cinema at the Chan Centre. Access via the Royal Bank Cinema entrance off of Crescent Road.
Okanagan – Drop off for faculty is the foyer of the Campus Administration Building (outside the UBCO Bookstore).

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STUDENTS
Gowns must be picked up 1.5 hours prior to your ceremony start time. Please ensure you have your gown order number with you when you arrive, and a piece of photo ID.
Vancouver – Pick up is located in Block B of the Buchanan building (1866 Main Mall, Vancouver BC, V6T 1Z1)
Okanagan – Pick up is located in the Upper Fitz Hall of The Commons Building (3297 University Way, Kelowna BC)

FACULTY
Gowns should be picked up 45-60 minutes prior to your ceremony start time.
Vancouver – The Robing Room for faculty is the Royal Bank Cinema at the Chan Centre. Access via the Royal Bank Cinema entrance off of Crescent Road.
Okanagan – The pick up and drop off location for faculty is the Administration Foyer located in the Campus Administration Building.

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All graduation schedules including current and future dates, as well as day-of timelines, can be found on the Graduation page for each campus: 

Vancouver: https://graduation.ubc.ca/schedule/

Okanagan
: https://graduation.ok.ubc.ca/

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For students receiving a bachelors or masters degree, your rental includes a black gown, a hood representing your faculty and unique degree, and a mortarboard style hat. At the end of your ceremony, your gown and hood must be returned. You may keep the mortarboard hat as a souvenir.

For doctoral students, your rental includes a doctoral gown, a doctoral hood, and a beefeater cap. The gown, hood, and cap must all be returned.

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Don't worry! You can also rent a gown and hood on the day of your ceremony at the gown pick up area for an additional fee. We have enough regalia of all sizes and colours to allow anyone who missed the deadline to attend. The cost for day-of rental is $75.00 and we will accept Credit or Debit (Visa, Mastercard, Visa Debit). Please arrive at the gown pick up area 1.5 hours before your ceremony start time to allow enough time to rent your gown on-site. There is no need to provide us with your information in advance once the online rental website has closed.

Vancouver Pickup Location: Buchanan Building Block B (1866 Main Mall, Vancouver, BC V6T 1Z1)

Okanagan Pickup Location: Upper Fitz Hall of the Commons Building (3297 University Way, Kelowna BC)

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Graduating this year? Student graduation regalia (gown, hood and mortarboards) can be reserved online in advance of your ceremony. Appropriate academic attire is required of all participants. Regalia rentals for Spring 2024 ceremonies open on Tuesday, April 2nd, 2024.

Vancouver – www.buildagrad.ca/UBC
Spring 2024 May Ceremonies: The online rental deadline for Vancouver students is May 3, 2024 at 11:59 pm (PT).

Okanagan – www.buildagrad.ca/UBCO
Spring 2024 June Ceremonies: The online rental deadline for Okanagan students is May 17, 2024 at 11:59 pm (PT)

Missed the online rental deadline? Don't sweat it! You can still rent a gown on-site on the day of your ceremony for an additional charge. We have enough regalia of all sizes and colours to allow anyone who misses the advance registration deadline to attend. The cost for day-of rental is $75 and payment can be made by Credit or Debit (tax included, Visa, MasterCard and Visa Debit accepted). There is no need to provide us with your information in advance once the online rental website has closed.

To rent on the day of your ceremony, please arrive at the gown pick-up area 1.5 hours before your ceremony start time.

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Yes, all individuals participating in the graduation ceremonies at the Vancouver and Okanagan campuses are required to wear academic regalia. This includes graduating students, faculty, administration and invited guests who will be seated on stage as well as volunteers. Academic regalia includes a gown, hood and headwear appropriate to the degree being granted. The mortarboard hats for bachelors and masters students are optional, but a gown and hood must be worn by all students wishing to attend. Any form of attire (formal, uniform, business, traditional, or casual) may be worn underneath the gown, but footwear must always be worn.
For more information, please see the UBC Graduation website: UBC Academic Regalia Guidelines
If you have any questions, please contact ceremonies.graduation@ubc.ca (Vancouver campus) or okanagan.ceremonies@ubc.ca (Okanagan campus).

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Unfortunately, no. All gowns can only be picked up 1 hour and 30 minutes prior to the ceremony you are attending. Gowns are boxed by ceremony number and are not unpacked until right before each ceremony. We are not able to retrieve any gowns in advance.

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We cannot allow students to return gowns later than 1 hour after your ceremony is over. Gowns are packed up and shipped back to Winnipeg at the end of each day. Any unreturned gowns and hoods will be charged to students at their full replacement cost so please be sure to return the gown after you have finished taking pictures with your friends and family.

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STUDENTS
Vancouver - All cancellations for refund must be received before April 22nd, 2024 at 11:59pm (PT). Refunds will not be accepted after.
Please contact Gaspard Customer Service:
1-800-683-4771 (Mon-Fri: 8:30am - 4:30pm CST)
customer_service@buildagrad.com

FACULTY
Vancouver - The cancellation deadline for faculty is May 10th. Please contact us at faculty.rentals@ubc.ca.