Graduation - student FAQ

Vancouver students, please pick up your regalia at the Ballroom in Thea Koerner House (Graduate Student Centre – 6371 Crescent Road).

When are the Fall 2016 graduation ceremonies?

Vancouver November 23,24 and 25, 2016 

Okanagan – No graduation

When can I rent my gown/regalia online?

Online registration is open during the following periods:

Vancouver – October 11th to November 11th, 2016

Okanagan – No graduation 

If you miss the deadline for online rentals, you can also rent a gown the day of your ceremony for an additional fee.

How do I rent my regalia?

Gown rentals can be done online:

How much does it cost to rent regalia?

Before the rental deadline - $45.00

On the day of your ceremony - $60.00

What if I missed the rental deadline?

You can rent a gown and hood on the day of your ceremony, at the gown pickup area listed below. We have enough regalia of all sizes and colours to allow anyone who missed the deadline to attend. The cost for day-of rental is $60.00, so please bring $60.00 cash with you. There is no need to provide us with your information in advance once the online rental website has closed. You just need to arrive 1.5 hours before your ceremony start time to rent on the day of your ceremony.

What is included in my rental?

For students receiving a bachelors or masters degree, your rental includes a dry cleaned black gown, a hood representing your faculty and unique degree, and a mortarboard style hat. At the end of your ceremony, your gown and hood must be returned. You may keep the mortarboard as a souvenir.

For doctoral students, your rental includes a doctoral gown, a doctoral hood, and a beefeater cap. The gown, hood, and beefeater cap must all be returned.

Do I have to wear regalia to attend my ceremony?

Yes, all graduates must wear academic regalia to attend the congregation ceremonies. The mortarboard hats for bachelors and masters students are optional, but a gown and hood must be worn by all students wishing to attend.

Where do I pick up my regalia?

Vancouver – Ballroom of the Thea Koerner House (Graduate Student Centre – 6371 Crescent Road).

Okanagan –2nd floor of the Fipke Building

You need to arrive 1.5 hours before your ceremony to pick up your regalia.

Please note that coat check is not available. Please leave coats and valuables with your guests, or in your vehicle. You will not be returning to the pick-up area after the ceremony, and it will be locked.

Where do I return my regalia?

Vancouver – Regalia must be returns to the ‘Regalia Returns Tent’ outside the Chan Centre.

Okanagan – Regalia must be returned to the UBC Okanagan Bookstore.

Please return your gown no later than 1 hour after your ceremony concludes.

Can I pick up my gown earlier than my schedule time?

Unfortunately, no. All gowns can only be picked up 1 hour and 30 minutes prior to the ceremony you are attending. Gowns are boxed by ceremony number and are not unpacked until right before each ceremony. We are not able to retrieve any gowns in advance.

Can I keep my gown for a longer period of time?

We cannot allow students to return gowns later than 1 hour after your ceremony is over. Gowns are packed up and shipped back to Winnipeg at the end of each day. Any unreturned gowns and hoods will be charged to students at their full replacement cost so please be sure to return the gown after you have finished taking pictures with your friends and family.

Can I cancel my gown order?

Orders can be canceled prior to the advance registration deadline. If you rented your gown online, you can cancel your rental by going back to the rental website and logging in using the email and password you set up when you rented online. If you rented your gown in the Bookstore, please come visit us before the rental deadline to process your refund.
There are absolutely no refunds on cancelations after the rental deadline as after this date gowns are picked, cleaned, packed, and shipped and there is no way for us to stop this process.

I have already graduated and am interested in purchasing regalia for use in my academic career – who do I contact?

Gown purchases can be made through our gown supplier Gaspard:

I have a question not listed above – who do I contact?

Vancouver Students – Email

Okanagan Students – Email

Congratulations on your achievement!

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