Graduation - student FAQ
Graduation information for the spring 2014 ceremonies will be posted here no later than April 2nd, 2014, when the gown rental sites are open. The below information is updated for the fall 2013 ceremonies. Thank you for your patience.
Vancouver - November 27 to 29, 2013
Student regalia rentals for the fall 2013 congregation ceremonies are open from October 2 - November 12, 2013. No extensions to this can be granted so please place your order before November 12 to avoid missing the deadline and having to pay the additional on-site registration fee.
You have two choices to pre-book your gown:
1) The easiest option is to rent online from October 2, 2013:
Student gown rentals close November 12, 2013
The websites are hosted by our own gown supplier (Gaspard) and offer secure, easy to use registration.
2) You can visit us at the Bookstore. Rental forms are available during the rental period at our front cashiers. You just have to fill one out and pay for your rental at one of our cash registers. All forms of payment accepted by the Bookstore can be used to pay for your rental.
The rental fee for diploma, certificate, bachelors, and masters students is $40.00 (HST included) if you register by the rental deadline. For doctoral students (Ph.D., Ed.D., D.M.A., and Pharm.D.) the rental fee is $45.00 (HST included) if you register before the rental deadline.
If you miss the rental deadline, and have to pay for your gown on the day of your ceremony, the cost is $60.00 (or $65.00 for doctoral students).
If you missed your advance registration rental deadline, don’t panic. You can rent a gown on the day of your ceremony. We bring hundreds of extra gowns and hoods, in all sizes and colours, and are able to accommodate anyone who shows up. There is no need to tell us you are coming in advance if you miss the rental deadline. The cost for on-site rental is $60.00 for undergraduate, masters, and diploma students, and $65.00 for doctoral students.
Please arrive at the Ballroom of the Graduate Student Centre 1 hour and 30 minutes before your ceremony. Please note CASH is the only form of payment accepted for on-site rentals in the Ballroom. There is no ATM available in the Ballroom, so please have cash with you before you arrive. You will have to fill out a form, pay, and then we will give you a gown, hood, and hat.
For students receiving a bachelors or masters degree, your rental includes a dry cleaned black gown, a hood representing your faculty and unique degree, and a mortarboard style hat. At the end of your ceremony, your gown and hood must be returned. You may keep the mortarboard as a souvenir.
For doctoral students, your rental includes a doctoral gown, a doctoral hood, and a beefeater cap. The gown, hood, and beefeater cap must all be returned.
Yes, all graduates must wear academic regalia to attend the congregation ceremonies. The mortarboard hats for bachelors and masters students are optional, but a gown and hood must be worn by all students wishing to attend.
Regalia pick up is 1 hour and 30 minutes prior to each ceremony in the Ballroom of the Graduate Student Centre (6371 Crescent Rd). Once you arrive, you will be given your gown, hood, and hat, and then will remain in the Ballroom to receive instructions for your ceremony. You will then leave the Ballroom and process into the Chan Centre with your classmates. Please note: no coat check or storage is available in the Ballroom so please leave all jackets and bags with your family/friends or in your car. You will not return to the Ballroom after your ceremony.
After your ceremony is over (you have about an hour after the end of your ceremony to take photos), please return your regalia to the Bookstore’s Regalia Returns Tent located adjacent to the Chan Centre. Follow the signs to the ‘Graduation reception’ and look for the tent with the ‘Regalia returns’ sign.
Unfortunately no. All gowns can only be picked up 1 hour and 30 minutes prior to the ceremony you are attending. Gowns are boxed by ceremony number and are not unpacked until right before each ceremony. We are not able to retrieve any gowns in advance.
We cannot allow students to return gowns later than 1 hour after your ceremony is over. Gowns are packed up and shipped back to Winnipeg at the end of each day. Any unreturned gowns and hoods will be charged to students at their full replacement cost so please be sure to return the gown after you have finished taking pictures with your friends and family.
Orders can be canceled prior to the advance registration deadline. If you rented your gown online, you can cancel your rental by going back to the rental website and logging in using the email and password you set up when you rented online. If you rented your gown in the Bookstore, please come visit us before the rental deadline to process your refund.
There are absolutely no refunds on cancelations after the rental deadline as after this date gowns are picked, cleaned, packed, and shipped and there is no way for us to stop this process.
Gown purchases can be made through our gown supplier Gaspard: www.gaspard.ca.
Please email Michael Guimond for further information.
Congratulations on your achievement!