Vendor code of conduct

Clothing vendors supplying products to the Bookstore are expected to comply with the following guidelines which are consistent with those established by the Fair Labour Practices Association, International Labour Organization, the UN Universal Declaration of Human Rights and the UN Convention of the Rights of the Child. We will not do business with vendors that do not meet these guidelines.

Health, safety and employment guidelines

Forced labour: There shall not be any use of forced labour, whether in the form of prison labour, indentured labour, bonded labour or otherwise.

Child labour: No person shall be employed at an age younger than 15 (or 14 where the International Labour Organization exemption for developing countries allows) or younger than the age for completing compulsory education in the manufacturer’s country where that age is higher than 15. Currently, employed child workers shall be kept employed and be given access to education and transitional economic assistance. Where a child worker must be displaced, adult family members should have the opportunity to assume the child’s position in order to maintain family earnings.

Harassment and abuse: Every employee shall be treated with respect and dignity. No employee shall be subject to any physical, sexual, psychological, verbal harassment or abuse.

Non-discrimination: No person shall be subject to any discrimination in employment, including hiring, salary, benefits, advancement, discipline, termination or retirement, on the basis of gender, race, religion, caste, age, disability, marital status, sexual orientation, national origin, political affiliation or union membership.

Women’s rights: All employees shall have the right to work in an environment free from sexual harassment and abuse. No worker shall be subject to the forced use of contraceptives or pregnancy testing. Pregnant women will be entitled to appropriate maternity leave and appropriate medical benefits in accordance with national laws and regulations and consistent with national practices.

Health and safety: Employers shall provide a safe and healthy working environment to prevent accidents and injury to health arising out of or occurring in the course of work or as a result of the operation of employer facilities. Workers will be provided with health and safety training appropriate to their industry.

Freedom of association and collective bargaining: Employers shall recognize and respect the right of all employees to freedom of association and collective bargaining.

Wages and benefits: Employers recognize that wages are essential to meeting employees’ basic needs. Employers shall pay employees, as a minimum, at least the minimum wage required by local law or the prevailing industry wage, whichever is higher, and shall provide legally mandated benefits.

Hours of work: Employees shall (i) not be required to work more than the lesser of (a) 48 hours per week and 12 hours overtime or (b) the limits on regular and overtime hours allowed by the law of the country of manufacture or, where the laws of such country do not limit the hours of work, the regular work week in such country plus 12 hours overtime and (ii) be entitled to at least one day off in every seven day period.

Overtime compensation: In addition to compensation for regular hours of work, employees shall be compensated for overtime hours at such premium rate as is legally required in the country of manufacture or, in those countries where such laws do not exist, at a rate at least equal to their regular hourly compensation rate times 1.5. All overtime shall be voluntary.
Environmental guidelines: Vendors will seek out, implement and exercise environmental practices wherever possible, including a commitment to packaging standards that reduce the amount of materials used/ or, have a recycled content. Vendors will also demonstrate environmental safety in the handling of all materials.

Legal guidelines: Vendors will be law abiding and will observe criminal, civil and tax codes in the countries they do business and will comply with all applicable legal and customs requirements of Canada.

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